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5.2 Planning and Booking Prepaid Events

Successfully planning and booking prepaid events involves a few key steps to ensure everything runs smoothly:

  1. Identify Event Requirements – Understand the client’s needs, including the number of pops, flavors, and event logistics (location, date, etc.).
  2. Confirm Details – Once the event is booked, confirm the details in writing, including the total number of pops and any special requests.
  3. Set Up Payment – Ensure the payment process is clear and secure. Prepaid events typically require full payment upfront.
  4. Pack the Right Amount – For prepaid events, bring only the exact number of pops requested. Do not bring extra unless specified.
  5. Logistics and Setup – Organize transportation to ensure the pops stay frozen, and arrive on time for a smooth setup.
  6. Event Day – Deliver exceptional customer service and ensure the event goes smoothly, with prompt delivery of the pops and any additional services requested.

With careful planning and clear communication, prepaid events can be a great way to ensure steady business and a positive customer experience.